Tag: management

SharePoint workflow “access denied” error sp.utilities.utility.SendEmail solution

If you’ve found this post by search, you’ve likely already gone into the workflow settings for a particular list or document library item and have clicked the info icon (infocon) next to “Internal status” and found that your workflow is “in progress”, but has an error: “Access Denied. You do not have permission to perform this action or access this resource.” Peering into the bulk of the message, you see a helpful tidbit that includes sp.utilities.utility.SendEmail. This could be from a number of causes, but here are the summaries of three possible solutions. Note that the first solution is still required even if you try B or C below. I’ve only included the second and third solutions as additional possibilities if the first doesn’t solve your problem.

A common question, before we begin, is what level of permissions any individual needs to be able to send an email or start a workflow generally. It doesn’t matter so much if you’re using Impersonation or App Steps, but the quick answer is a minimum of Contribute level permissions is good.

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Automating item-level permissions in SharePoint document libraries and lists

workflowitemlevelpermissions

Item-level permissions come in handy for a number of situations. Here are some examples and food for thought:

  • Travel plans are submitted to a list, but only those in people columns (supervisor, director, traveler) are allowed to see or find the plan by search.
  • Allow “content owners” to edit documents, and everyone else to view only.
  • Allow non-admin individuals to set editing permissions for documents or list items by populating a people column

Using a SharePoint Designer 2010 Workflow and an impersonation step, we can:

  • Add list item permissions
  • Inherit list item parent permissions
  • Remove list item permissions
  • Replace list item permissions

This tutorial will use the “replace list item permissions” action. Whenever you’re replacing permissions, you must remember to INCLUDE YOURSELF or admin individuals in the replacement permissions or you won’t be able to access the content or help with troubleshooting. Let’s begin!

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Microsoft Flow approval of Twitter tweet and Facebook post submissions via SharePoint list

This tutorial works for any Microsoft-Flow connected social media platform, but we’ll specifically go through the steps for setting up a Twitter tweet and Facebook post submission system. We’ll be utilizing Microsoft Flow’s new “Approval” feature. Here’s our (and maybe your) scenario.

  • We want to allow broader participation in social media content, while still maintaining a close grip on the quality and management of our platforms. This is more inclusive, increasing engagement and also giving you more eyes and ears throughout the organization while maintaining control
  • Individuals will submit their ideas (can be via direct email to a list, a form, PowerApp, etc. – we’ll use a list)
  • Social media manager or team will approve or reject submissions which will then be automatically posted to the applicable social media network if approved. See bottom of post for additional challenges to enhance this system.

Let’s get started!

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