You’re sending an email, or creating a new page on your intranet instructing people to download a file.
You can always just link to an image or document and then have people figure out how to download it themselves. But methods of downloading vary by browsers and versions and content types (images vs PDFs, for example) so it’s much easier to just provide a link to users that automatically initiates the download for them regardless of context.
Note: This downloads to their default download folder/location.
Using a direct download link will save them some time by providing a one-click download option. No need to right-click-save-as, or save-and-name.
Simply add the word “download” after the href URL before closing the tag.
For example, if I want people to download the print icon below I would link it in my HTML-formatted email or on my webpage/intranet using the script following it. The red text could be an image (download button?) or text like “Download the icon.”
Once upon a time (2 months ago) I had decided to stop pursuing the MVP award. There were a few issues in the process and related communication that were bugging me and made the experience more of a chore than a valued credential. So I withdrew my nomination.
After posting that I received a lot of feedback through public and private channels. Many had a similar experience, some were supportive regardless of my choice, and others disconnected/disappeared or outright let me know I was making a mistake and had brought shame upon their ancestors. Here are GIFs illustrating the general feedback (because GIFs are more fun than the reality):
Some were supportive
Others, less so
So to those of you who had my back, thank you. And to those who didn’t, thanks for the true colors demo.
What’s a credential, anyway?
The thing about any credential is you don’t stop being yourself once you obtain it. When you get a promotion, you shouldn’t shun the people “left behind” or change your personality. But some do anyway. To them, it’s all about their journey and checking off boxes. To others, it’s about achieving something challenging and using that experience and newfound platform to help others up the slope.
When you rise in an organization or obtain a new credential it is, rather, a responsibility of yours to help elevate and develop others. This is what separates great leaders from the rest. Your actions, when credentialed, are also more heavily scrutinized. Do you use your credential selfishly (to promote yourself) or to influence change and build the community?
So what’s your legacy? Were you a community builder who made the organization better? Or did you just make sure it didn’t collapse and kept it as it was?
Actively works within and outside the community to make it better by pushing for positive change and helping to introduce new members to the community. Possesses a growth mindset.
Actively works within the community to maintain success by featuring its own members and initiatives and focusing on the member experience. Possesses a maintenance mindset.
Yes, yes, but what can I actually do?
If the MVP award sits on your desk, let it be a daily reminder that there are hundreds who are seeking that same recognition you received. What are you doing to provide opportunities for those others to shine in your arenas?
Run a user group? Reach out to a non-MVP and ask if they’d like to speak.
Organizing a conference? Include non-MVPs
Have a podcast? Interview a non-MVP
Are you a speaker? Share your talents with non-MVP organized events and groups
Celebrate the contributions of and interact with non-MVPs on social media
Your promotional materials that say “90% of our speakers are MVPs!” certainly demonstrate how much talent you’re featuring at the event. But those 10% that aren’t MVPs don’t feel included in your marketing plan and, by extension, feel they may have just been filler material.
You can always list “MVP” after the speakers’ names in your listings and let potential registrants do the math themselves. I’d be more inclined to attend a conference where I knew I’d be engaging with speakers who:
Started their own company
Wrote a book
Participates in diversity initiatives
Run a podcast I listen to (or might start)
Own the blogs or YouTube channels I frequent
Consider celebrating the accomplishments of your entire speaker group, MVPs and non-MVPs alike. If they’re good enough to have at your event then they’re good enough to recognize equally.
“Our speaker lineup includes 10 published authors, 5 CEOs, and 14 active bloggers!” These quantifiable numbers tell a more specific story that others can relate to. Maybe a potential registrant is starting their own blog and would see this as a good opportunity to speak to someone who could help. And the speakers would probably appreciate the additional, specific exposure to their individual accomplishments and contributions.
What I’m saying (as I’m sure you’ve guessed) is that you can be President but that doesn’t necessarily make you a good one.
My next objective
All of this to say, I welcome a new challenge and opportunity into my life today:
I was fortunate to have Jon Levesque, Betsy Weber, and Christian Talavera who each acknowledged my post and took time out of their busy agendas to reach out and talk with me. I consider each of them to be exceptional leaders that not only listen to concerns, but really hear them. I felt that they really wanted to make positive change and improve the program.
Other leaders could have shrugged off my comments and left me to my own devices. But that’s what made these three community builders instead of just community supporters. After talking with them, I learned that some positive change has occurred since I withdrew my nomination and shared my post.
The application has some new questions that make it more personal and goal-oriented as much as accomplishment focused
Timelines have shifted so that there’s more accountability to those responsible for voting and firmer deadlines to make sure a backlog doesn’t happen
Notifications and follow-up will be more standardized with applicants, making sure those anxiously awaiting any news are aware of their current status and know who to contact with questions
My objective is to practice what I’ve preached here. I intend to:
Use the credential as a reminder to lift up others so that they too may experience the joy of recognition for their efforts
Do what I can to make the program better and improve the nominee experience
Continue blogging and speaking to share freely what I’ve learned along the way
Continue popping up at events and user groups to share the SP word
With a little help from my friends
Finally, I want to take a moment to thank a few people who kept me motivated and inspired throughout this three year journey. My heartfelt thanks to:
Greg Swart who first showed Mike and I the wonders of SharePoint in practice.
Dave Peterson and the organizing committee of SPS Omaha for taking a chance on me a few years ago and giving me my first SPS speaking gig.
Mike Broadwell and Mary Roach, my bosses while at KU Libraries, who approved my funding request to speak at some non-library conference in Omaha and then continually supported me as I learned and grew in SharePoint and O365.
Sharon and Jonathan Weaver who welcomed me to the organizing committee of SPS KC and who have been great partners and friends in our LSPUG and Kansas City O365 UG adventures.
Starla Jones and Michael Williams, my bosses at LMH Health, who support me today by entertaining my wild ideas about modern collaboration and organizational communication and who encourage me to keep learning.
Tim Canaday, my systems counterpart of LMH Health, whose seemingly infinite wisdom of all things server and structure (and patience when my ideas come faster than my rationality) inspires me to learn things I hadn’t dreamt of learning before and achieve things together I certainly couldn’t do alone.
Mark Rackley and the organizing committee of the North American Collaboration Summit for inviting me to speak at my first national, non-SPS conference. Thanks for believing in my value before I had an MVP credential.
All of the SPS organizing committees, professors, and user group owners who have welcomed me to speak at their events and classes. I’ve enjoyed Pittsburgh, Baltimore, Omaha, St. Louis, Kansas City (of course), and Denver and am looking forward to upcoming events wherever they may lead me.
All of the many speakers who have volunteered their time to share with LSPUG, a small but might user group in the heart of the country.
Once you’ve added your passwords to LastPass, you’re able to check your “Security Score” which combines your individual passwords’ strength, your LastPass master password’s strength and your ranking compared to others.
Once it runs through all of your saved credentials, it’ll provide you with your score, your standing compared to others and your master password score:
You can improve your score by changing duplicate passwords, reviewing those that are known to have been compromised, strengthening those that are too weak, or haven’t been changed in a long time.
From the list they provide, you can auto-change passwords on some sites (it’ll generate secure passwords, update your profile on that site, and then update LastPass for you). Others you can launch the site from within LastPass to change your password manually.
This has helped me to cut way back on my duplicate passwords and I’ve created much more secure, and unique, passwords using LastPass. Start with a free trial, and after that it’s only $2/month. Well worth it in my opinion.
Also, if you’re using other solutions to store passwords, I’d recommend cutting back and choosing one central (and encrypted) solution. The more you multiply your passwords across various services that you use on multiple devices and networks, the more you increase your risk of being hacked.
After having my identity stolen a couple weeks ago by someone who went on a Twitch spree, I decided to get more serious about my password security.
Having a Google Pixel XL, it was easy to say “yes” every time I was prompted to save a password. And being a Chrome user, I only kept adding to the Google vault. In no time, I had saved 200 passwords.
I’m not saying anything here about Google’s security (I can only assume it’s sufficient), but I am saying you should consider the number of times you perform the “save my password” action. Multiply it a few times (Google, Edge, IE, Chrome, Norton, etc.), acknowledge that those vaults are then shared across devices, and those devices are used on several wireless networks where we don’t necessarily control security.
Also – if you repeatedly use the same password, your risk goes up exponentially. Suddenly a breach of one password is access to any number of services.
Assess your regular risk
Multiply your devices by the number of password storage solutions and then again by the number of internet access points you access and you’ll see the level of risk which with you regularly work. Imagine adding the number of passwords you’ve saved into this equation.
So safe or not, having multiple tools doing the same thing on multiple wireless networks makes no sense and increases risk simply by multiplying the amount of credentials you have stored across the virtual globe and being accessed while at, say, Starbucks.
So my cleanup began. I decided to sign up for a trial of LastPass which I had heard a lot about, and that trial turned into a subscription. I love it and won’t be turning back. Then I set to work removing password storage from all other services. Follow these directions to have Google forget your passwords so you can also consolidate your credential storage to a single source and be more secure.
To improve your security and start trimming down your exposure opportunities specific to Google, you can:
Delete individual passwords one-by-one (gives you a chance to see them and save elsewhere if needed)
Delete all synced data stored by Google including passwords
Delete data from individual Chrome browsers
Delete individual passwords synced across all devices
As information technology professionals, it’s critically important that we stay up-to-date and practiced in our respective technologies. The North American Collaboration Summit allows you to do just that, and at a fraction of the cost of other premium conferences.
One of the greatest things about this conference is that you get to interact with the best and brightest minds in our industry. The very same speakers that you’d meet at other big-name conferences.
Oh, and did I mention I’ll be speaking there for the first time? I’m honored to be speaking alongside some incredible professionals and am excited to share a favorite session of mine, “SharePoint Wizardry for Content Management, Archiving, and Retention.”
What are you waiting for? Register now, and I’ll see you in March.
If you’re pursuing the M365 Enterprise Administrator Expert certification, you’ll need to pass MS-100 and MS-101, as well as a prerequisite certification (see link for more info). The following study materials will help with preparing for these two exams.
This Certification Exam Prep session is designed for people experienced with Microsoft 365 who are interested in certification. Specifically, attendees will learn more about the recently announced Microsoft 365 Identity and Services MS-100 exam that is part of the new Microsoft 365 Enterprise Administrator certification. You will learn about how to approach studying for this new job role, and being successful in your exam endeavors. Attendees of this session can expect to review the topics covered in the certification exams in a fast-paced format, as well as receive some valuable test taking techniques. Attendees will leave with an understanding of how Microsoft certification works, what are the key topics covered in the exams, and an exhaustive look at resources for getting ready for the exam. The session is led by a Microsoft Certified Trainer (MCT), experienced in delivering sessions on these topics.
The actual exam pages for MS-100 and MS-101 outline all objectives covered in the exams
Many of us have been there. You have an awesome notebook, your committee wants access, but you stored it on your OneDrive for Business or local machine. How do you move it to your team’s SharePoint site?
In the following tutorial, I’ll show you how to replace the “default” Notebook on a SharePoint site with your pre-existing notebook.
Delete default notebook in SharePoint
(if applicable, and if unneeded. You could also just “overwrite” it by saving your new notebook with the same name, in the same location.)
Go to the library in which the SharePoint site’s notebook is stored (e.g. Site Contents –> Site Assets)
Delete Existing Notebook (check and delete, or use the ellipses menu)
Move pre-existing Notebook
Copy URL from Site Assets or library in which you’re placing your notebook
Open existing notebook on desktop (client)
File –> Share –> Other Web Locations –> Browse
Paste copied URL in save dialog’s address bar, deleting everything after the library’s name
Hit enter to navigate to the library
Rename notebook if you wish
Update any navigation links
Depending on your settings, there are two ways you might update a URL. If you don’t see “Edit Links” on the menu where you’re placing this, you’ll need to go through site settings:
Copy URL of new notebook
Site Settings –> Navigation
Select Notebook –> Edit
Paste new URL
Copy URL of new notebook
Click “Edit Links” on the menu on which you’re placing the link and modify the existing Notebook link (or add a new one)
It can be tricky when you have many notebooks to keep track of where they all live. And nobody wants to be maintaining multiple copies of the same notebook in a save-as nightmare.
Take the time to learn where your notebook is actually saved, and move it if that’s not where you want it without needing to create a copy or break your client’s cached connection.
Open the Notebook in your OneNote client (desktop app)
Click “File” in the upper left
Note the location that matches Notebook name
If you “Share on Web or Network” you’re actually moving the Notebook and its location will be updated immediately. You can still use your Desktop/client OneNote application to edit as usual. Others will just be able to access it now as well.
Note: If you’re moving your Notebook to SharePoint, make sure you save to a complete URL location like above and not a “synced”/OneDrive for Business-type location mapped locally.