Before we start, if you’re just wanting to email all members of the group you can “select all” then choose “E-Mail Users” from the action menu when viewing the group membership within SharePoint. This opens an Outlook window with all the addresses pre-populated.
But, if you still need an excel sheet of membership for another purpose (perhaps to format a sign-in sheet, generate documents with mail merge, share the list with others, etc.) follow these steps:
With the group open in SharePoint, copy the URL and note the ID number at the end of the URL
Open a new excel workbook
From the “Data” tab, select “New Query” –> “From Other Sources” –> “From OData Feed“
Paste the group URL in the prompt but delete everything after the site address and replace with the following, replacing “6” with your group’s ID from step 1 /_api/Web/SiteGroups/GetByID(6)/Users
Click “Edit” once the group loads so we can choose which columns to keep/delete
Ctrl+click the column headers you want to keep
Right-click a header of a column you’re keeping and select “Remove Other Columns”
Close and Load
You should now see your group membership and email addresses (and any other fields you kept). Save this somewhere and, if updates are made in the future, just click “Refresh all” to bring in new members and remove old.
A recent project for my own champions spurred interest from others. I wanted stickers that read “SharePoint Champion” to share with my governance committee members who also happen to be my champions/advocates in the organization.
I don’t sell a lot of physical products on my site because managing inventory and shipping can become a job in itself. But I’m passionate about champions programs and helping people become empowered to advocate for improved productivity and everyday collaboration so I’m adding this limited edition sticker to my offerings. Once the 500 are gone, they’re gone.
So grab a handful, treat your champions to some computer-swag, and carry onward.
United States: Coupon code 25FREESHIP grants 25% off and free shipping on sticker orders of $25 or more
International: Coupon INTL50FREESHIP grants 25% off and free shipping on sticker orders of $50 or more
SharePoint Champion Sticker
In stock on March 8, 2019. Order now to reserve yours.
Running a flow on every weekday or certain weekdays
Rather than using Flow’s recurrence trigger with a frequency of “days” combined with switch cases/conditions, you can actually just use the “Week” frequency time unit and select days from a drop-down with no further effort required.
For weekdays, just select Monday-Friday. Or if you just want MWF, you could do that as well.
A techie way to do it
The alternative is to initialize a variable such as
with a switch case to determine if today’s date is, in fact, between 0 (Sunday) and 7 (Saturday).
Compare today’s date with holiday calendar
So that being said, the limitation of using the “Week” frequency for weekdays might be if you want to prevent it from running on holidays when nobody is in the office even if it is, in fact, a Monday. In that case, you could add a condition that checks to see if @utcNow() matches items from a SharePoint list (holiday calendar?).
Initialize variable (integer) value 0
Get items from SP list (calendar)
You could add an ODATA filter in the Get items step to only filter to items with Start times greater than today
Apply to each –> IF utcNow()=SP item, THEN increment variable by 1, ELSE nothing
Use the expression builder to formatDateTime both dates to be sure they match when being compared
IF variable is greater than 0, do nothing (don’t run), else run the rest of the Flow
It doesn’t have to cost anything to improve your user experience and make links look more like, well, links. We’re accustomed to a modern navigation experience driven not just by underlined text anymore but by visual cues. We rely on iconography and buttons to get us more quickly from A to B.
So if you can’t (or don’t want to) install an icon library like Font Awesome, and if you’re not using a web part that has the built-in Office UI Fabric icons (such as the Quick Links web part), why not stick to the basics and use Unicode characters? While limited, you still have some great options for quick wins.
Note: These characters appear slightly different in different browsers or when used with pre-existing themes. For example, when writing this post they’re black-and-white, but when published, my styles are applied which give them color. They may also look different on a mobile device than they do on desktop.
Compart has a great listing of all the Unicode symbols you can search and filter. Here are a few examples I selected that could be useful:
☎ Directory ♻ Recycle vs Trash FAQ ♬ Fall Concert Details ☂ Inclement weather procedures ⛱ Vacation Requests ⛟ Track a Delivery ☃ Winter Sale
How to use Unicode characters on your site
To use Unicode characters, you can either:
Copy and paste the actual symbol -OR-
In your html, wrap the four-digit number in &#x and ; as follows
Here are many more icons, some of which might have purpose in your organization. You can also download this excel file for easier viewing/customizing.
I’m excited to share my first-ever email course with everyone. I enjoyed building the course and I’m confident there’s something new and exciting in it for everyone. And when you’re done, in the final email on the 7th day, you’ll receive a link to claim a Credly achievement credential for having completed the course.
OneNote 101: 7-day email course
This email course delivers a healthy serving of OneNote each day, for seven days. Topics include tags, Outlook, audio, files, version comparisons, and more (see below full listing).
Upon completion, subscribers receive a
Credly badge acknowledging their participation.
If someone searches in SharePoint for “Power BI,” chances are they aren’t looking for a document from 2016 that happens to mention the phrase “Power BI.”
Using out-of-the-box search reports you can come to understand what phrases are being searched (and abandoned) on your intranet, then improve search by promoting/suggesting results you think your users are actually seeking.
I’m going to use my “Power BI” example. If a user searches Power BI on my dev environment, they get these as the top three results. The first two are SharePoint link lists (like promoted links or otherwise) and the third is just a document about embedding Power BI reports. None take you
Let’s make it easier to get directly to our app.powerbi.com portal when searched on the intranet.
Go to central admin –> Manage service applications
Select “Search service application”
Select Query Rules from the left nav
Select “Local SharePoint Results” from the first dropdown
Click “New Query Rule”
Name the rule and enter semi-colon separated phrases you want to trigger our promoted result
Click “Add promoted result”
Complete the form, keeping in mind that the “Title” and “Description” are what will appear in results when searched. Click Save.
Click Save again. Changes are immediate, and your promoted result will appear FIRST in results with a checkmark icon to indicate it’s promoted/suggested
Test your search
Note: If you use SharePoint Online, your navigation to the query rules is a bit different but still starts in central admin. The rest of the steps are the same.
Run Power BI Desktop as administrator before opening the report.
Recently, when opening a report from Power BI Report Server that used a SQL database as a data source I received the following error.
An error happened while reading data from the provider: ‘Could not load file or assembly ‘System.EnterpriseServices, Version=220.127.116.11, Culture=neutral,PublicKeyToken=b03f5f7f11d50a3a’ or one of its dependencies. Either a required impersonation level was not provided, or the provided impersonation level is invalid. (Exception from HRESULT: 0X80070542)’
So I clicked “Edit Queries” to see what was going on and received almost the same error but referencing a specific table and getting me thinking about SQL specifically.
So I checked that table in the query editor and received yet again the same error.
Simple solution. It’s likely that your credentials and queries are just fine.
The solution for my particular issue here, and the meaning behind the “impersonation level” part of the error, is just that you need to run Power BI Desktop as administrator before accessing the report. After opening the report in Power BI Desktop being ran as an administrator, everything worked as expected.
My number one compliment at trainings comes from my live, interactive elements like my Mentimeter quizzes. But I’m branching into a new type of interactivity that might begin in the training classroom but carries on with attendees after they leave.
I’m talking about handouts. Attendees are more likely to remember sessions, topics, and facts if they had a little fun along the way. Not every handout has to be a glossary. Bingo, for example, challenges end users to explore various capabilities in SharePoint they otherwise may not have considered.
SharePoint Bingo and O365 Crossword: These two downloadables encourage attendees to listen up and have certain prompts in mind throughout your talk such as “how could I add a new list?” or “we can live stream events?? with what?” They can work on these throughout the session as they learn, or take it back to their desks. A great way to encourage participation is to offer an incentive such as “add your name and turn it in when you’re done for a chance to win a Surface Go.”
SharePoint Sudoku: This one is just for fun and is a great “added bonus” handout for your session. It’s also great for those attendees that show up 15 minutes early and might appreciate something to do in the meantime.
I’m happy to create a custom crossword or bingo downloadable for your needs at the same cost of these examples (no setup fee). DM me on Twitter or send me a message via he form below with your scenario and let’s work together to make training fun!
I often hear from my session and training attendees that they enjoy the interactive elements of my sessions. I usually end each session with a swag or book giveaway based on the highest scoring participant in a Mentimeter quiz. Sometimes my only follow-up is: “I loved that quiz, how can I do that for my own team?” The nice thing is even if an attendee knew everything I mentioned in my 101, they still left with a new tool they can use to engage their co-workers and attendees.
Note: I don’t get any affiliate or referral program perks for this. I just truly appreciate the value Mentimeter has added to my presentations and wish the same success for you.
What is Mentimeter?
Mentimeter is a service that allows participants to “join” quizzes or surveys you create without needing an account. Once you create your questions and indicate the correct response(s) (if applicable), you click present. Attendees see the “access code” at the top of the screen and, using their mobile device or computer, join the quiz using their name (whether they choose to use their real name or not is up to them). Results show up on the screen in real-time.
Mentimeter allows you to get to know your audience better, engage them in friendly competition, or just solicit questions throughout your talk. This allows for your more introverted attendees to be comfortably engaged whereas otherwise you may not have heard from them at all. It also allows your questions to be “compiled” until you’re at a good stopping place to address them.
For quizzes as seen above, voting is closed after a specified time for each question and points are awarded on accuracy AND speed of response. You can even display a leaderboard between questions to get the room more engaged and competitive. There is never a tie, which makes it easy to give away swag to the top two or three.
When you’re done, you can export PDFs of the question slides to share attendee questions, responses, comprehension, etc. and then reset the presentation so it’s ready for your next session. If you have a paid license, you can export to excel instead of PDF.
How much does it cost?
Personally I use the free version because it gives you up to six quiz questions, or three survey questions which is the perfect size for an end-of-session “what did you learn” quiz or intra-session “touch-base.” But there are also licenses that allow more questions, different question types, and some pretty impressive capabilities for various events and campaigns.
How to create a live poll or quiz using Mentimeter
Once signed in, click “New Presentation,” name and click “Create Presentation”
Choose quiz if you’ll be awarding points for accuracy and speed, otherwise choose from available survey types (no correct answers, just polling the audience). After each is added and configured, click “New Slide” to create another.
When you’re ready to present, click “Present” and you’ll go full-window with an view suitable for the big screen, and that pulls in real-time responses from attendees:
On an attendee’s phone (or tablet/computer), they see mobile-friendly options for interacting with your questions:
One of my more popular requests is an easier way to print list items (either to PDF or paper). Using SharePoint Designer, we can add a “Print Item” button to the display forms for all list items. This button appears in the “Actions” section of modal dialogs AND standalone display forms in their own window. See above for an example of a modal dialog implementation.
You can do this rather quickly, but will need to be a site admin with access to SharePoint Designer to make the change.