How to manually start crawls and reindex SharePoint content

After you’ve made changes to managed metadata or the search schema you may wish to re-crawl your content sooner than the next scheduled crawl. You can do this across all site collections (on-prem/server), one site at a time (O365 or on-prem) or individual lists and libraries (O365 or on-prem).


O365/SharePoint Online

In O365, you can’t trigger a full crawl of all sites using central admin like we can on-prem. But some use scripts to achieve the same effect. In O365, content is continually crawled instead of scheduled like on-prem. You can, however, reindex individual sites, lists and libraries on-demand as noted in the next section:


Individual sites, lists and libraries (O365 and on-prem)

To crawl a single site/library/list by using site or library settings then reindex site/library/list.

Sites

  1. Go to site settings
    iexplore_2018-09-12_08-06-07.png
  2. Under “Search,” click “Search and Offline Availability”iexplore_2018-09-12_08-07-30.png
  3. Click “Reindex site”
    iexplore_2018-09-12_08-07-54.png

Lists/Libraries

  1. Go to list/library settings
    iexplore_2018-09-12_08-08-22.png
  2. Go to “advanced settings”
    iexplore_2018-09-12_08-08-33.png
  3. “Reindex List” or “Reindex Document Library”
    iexplore_2018-09-12_08-09-08.png

All collections (On-prem/SharePoint Server)

And if you’re on-prem/server, you can crawl all site collections and their content by following these steps:

  1. Go to central admin
  2. Click “manage service applications”
    iexplore_2018-09-12_07-49-29.png
  3. Click “Search service application”
    iexplore_2018-09-12_07-49-51.png
  4. Under “crawling” click “Content Sources”
    iexplore_2018-09-12_07-50-34.png
  5. Click “start all crawls”
    iexplore_2018-09-12_07-51-04.png
    You could also just crawl one content source by using the dropdown and selecting full or incremental.
    iexplore_2018-09-12_07-51-40.png

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Written by SharePoint Librarian

I'm a SharePoint Business Analyst and Jayhawk from the Kansas City Area.

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